In an attempt to have things perfect, I wrote/drew things in detail. It seems like a completely Minzilla thing to do, but it ended up being incredibly useful because no one knew what was going on.
Each box was labeled with our names and a list of the items inside. I purposely organized everything so that similar items went together. Things on the seating card table were all in one box. All the candles went in another, and so on. I also pasted detailed instructions for people to use because I did not want people coming to me and asking where things belonged. For example:
Glass apothecary jar w/ pink roses
◦ To be used for holding wish cards. Make sure the “wishes” sign is hung over the handle. Place on guest book table in hallway next to brown basket w/ wish cards and gold and silver pens. Throw in three blank wish cards in as an example for guests to follow.
But I didn't stop with just words. After all, there are many visual people. I also drew diagrams!
And I also labeled some of the items inside the box with post-its.
People thought that I was crazy for doing all of this, but I think it was worth it in the end. I was able to go into the reception room and the hallways and see everything placed exactly where I wanted.